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Coffee trade operations, traceability & EUDR

Run coffee operations from source to shipment.

Manage sourcing, stock, quality, processing, contracts, export documentation, shipment, reporting, and partner visibility in one connected platform.

Built around real coffee-origin workflows—from purchase and quality evaluation to warehouse control, export, and management reporting.

Traceability and EUDR readiness from the first record.

Source, lot, lab, processing, document, and shipment records stay connected, making traceability and EUDR preparation part of daily operations.

Source records Lot genealogy Shipment evidence
Illustrated coffee workflow from origin and financing through warehouse, logistics, documents, shipment, buyers, and reporting
Purchase → Lab → Warehouse → Export → Reports
Who We Serve

One platform for the organizations moving coffee.

Exporters, processors, warehouses, labs, buyers, lenders, agents, and institutions can use the workflows relevant to their role.

Coffee exporters

Manage sourcing, stock, processing, contracts, documents, shipment, and reporting.

Processors & warehouses

Track lots, ownership, storage, processing movements, weights, and delivery records.

Coffee labs

Digitize sample registration, cupping, grading, quality records, and lab reports.

Coffee agents

Coordinate supplier, buyer, sample, purchase, and shipment information more clearly.

Buyers & importers

Improve sample review, inbound coffee visibility, shipment tracking, and traceability.

Banks & partners

Access controlled operational reports for financing, development, and sector support.

The Problem

Scattered records slow coffee operations.

When purchase, lab, warehouse, export, finance, and reporting work separately, teams lose time, visibility, and trust.

  • Purchase records are disconnected from stock and quality.
  • Lab results are hard to search, compare, or share.
  • Stock balances are difficult to trust.
  • Processing movements are hard to trace.
  • Export documentation takes too much manual follow-up.
  • Buyers, banks, and partners lack controlled visibility.
  • Management reports arrive late and growth depends on individual memory.
What coefex Does

Connected workflows for coffee trade.

Start with one operational area or connect the full chain from sourcing to shipment and reporting.

View detailed features →View business value →
  • Purchase & sourcing

    Turn coffee delivery into usable operational data.

    Manage supplier registration, arrival, weighing, pricing, lot creation, crop year, origin, ownership, and warehouse receipt in one flow.

    • Supplier, farmer, cooperative, and agent records
    • Purchase ticket and weighing records
    • Arrival-to-lot traceability
    • Purchase visibility for managers and finance teams
    Coffee purchase and sourcing workflow
  • Coffee lab & quality

    Make quality records searchable, comparable, and shareable.

    Digitize sample registration, cupping, grading, evaluation notes, buyer sample feedback, and lab reporting.

    • Sample intake and lab queue
    • Cupping and quality evaluation records
    • SCA/CVA-aligned workflow readiness
    • Buyer and agent sample feedback
    Coffee lab and quality workflow
  • Stock & warehouse control

    Know what coffee is where, whose it is, and how it moved.

    Track lots, bags, weight, grade, origin, crop year, owner, warehouse, reservations, internal movements, and delivery history.

    • Lot-level balances and ownership
    • Warehouse movement history
    • Reservations and availability
    • Physical count and adjustment support
    Coffee stock and warehouse workflow
  • Processing management

    Connect raw stock, output lots, yield, and quality changes.

    Follow coffee through cleaning, grading, milling, reprocessing, blending, and other transformations without losing traceability.

    • Raw input and output lots
    • Yield and loss visibility
    • Lot genealogy and ownership
    • Quality movement through processing
    Coffee processing workflow
  • Contracts & export

    Keep contracts, stock allocation, documents, and shipment aligned.

    Bring buyers, contracts, allocated stock, export documents, packing information, and shipment follow-up into one operating view.

    • Buyer and contract records
    • Stock allocation and reservations
    • Export document workflow
    • Shipment status and evidence
    Coffee export contract workflow
  • Partner visibility

    Give controlled visibility without giving away control.

    Share selected operational information with buyers, banks, agents, development partners, and management teams.

    • Role-based partner access
    • Read-only operational views
    • Bank and lender reporting
    • Management dashboards
    Coffee dashboards and partner reporting
Lab & Quality

Quality management that stands on its own.

Use the lab solution independently or connect it with sourcing, lots, buyers, processing, and shipments.

Sample registration
Cupping records
Buyer feedback
SCA/CVA readiness
Coffee lab quality and SCA/CVA readiness workflow

Quality records should stay connected to the coffee.

Track samples, evaluations, buyer feedback, defects, descriptors, and scores in a structured operational record.

  • Sample intake and lab queue
  • Evaluator notes, descriptors, defects, and scores
  • Buyer sample review and feedback loop
  • Structured records for specialty coffee assessment readiness
Ask About Lab Solution
Why Choose coefex

Dependable records for faster decisions.

Give teams, buyers, lenders, and partners a shared operational view they can understand and trust.

01

Built from real coffee operations

Shaped by actual coffee purchase, warehouse, processing, quality, export, and reporting workflows.

02

Useful across the coffee chain

Exporters, warehouses, labs, buyers, agents, lenders, agencies, and training institutions can all benefit.

03

Strong lab foundation

Quality is not an afterthought. Lab, cupping, sample evaluation, and buyer feedback are core records.

04

Practical before fancy

Reliable purchase data, traceable lots, searchable quality history, clear reports, and partner visibility.

05

Gradual adoption

Start with purchase, lab, warehouse, processing, export documentation, or reporting. Expand step by step.

06

Designed for trust

Make coffee operations easier to verify and explain to buyers, lenders, labs, and development partners.

Adoption Framework

Start focused. Expand with confidence.

Implement one high-value workflow, prove the result, and extend without interrupting live operations.

1

Discovery Call

We understand your coffee operation, users, current reports, and the bottlenecks that matter most.

2

Guided Demo

We walk through purchase, lab, stock, processing, contracts, documents, shipment, and reporting.

3

Select Pilot Scope

Begin with one or two workflows, such as lab records, purchase registration, warehouse stock, or bank reports.

4

Setup & Train

We support setup, migration, user roles, configuration, and practical training for the selected team.

5

Go Live Gradually

Your team starts using coefex with guided support, then expands to the next workflow when ready.

Pricing

Choose the operating scope you need.

Select one module or combine modules for a connected operating scope. Subscription prices are localized automatically.

Module
What it covers
Best fit
Sourcing
Supplier and purchase records, origin and crop year, arrivals, quality handoff, lot creation, and source traceability.
Teams buying coffee from suppliers, collectors, farmers, agents, or washing stations.
Warehouse
Stock by bags and weight, ownership, receipts, movements, processing, reservations, and physical availability.
Exporters, processors, warehouses, and lenders needing controlled stock visibility.
Export
Buyers, contracts, stock allocation, export documents, packing, shipment status, and trade evidence.
Export teams managing buyers, contracts, documentation, and shipment follow-up.
Single module

One module

12,000 birr
per month, payable annually

Choose Sourcing, Warehouse, or Export.

Bundled scope

Two or all modules

18,000 birr
per month, payable annually

Use two modules or the complete operating scope.

Single module

One module

180 USD
per month, payable annually

Choose Sourcing, Warehouse, or Export.

Bundled scope

Two or all modules

300 USD
per month, payable annually

Use two modules or the complete operating scope.

One-time setup and onboarding

Paid once during the first implementation. Migration, customization, integrations, and extended support are scoped separately.

90,000 birr
One-time setup and onboarding

Paid once during the first implementation. Migration, customization, integrations, and extended support are scoped separately.

1,200 USD

Subscription prices are localized automatically and payable annually.

Request Demo
Insights

Practical insight for coffee operations.

Product updates, field lessons, and implementation guidance.

View all insights