Accessibility

Access to all data and reports from anywhere at any time

Learning

Ease of learning and to become efficient

Scalability

Allow you to scale your business with your back-office operations kept constant

Efficiency

Elimination of manual record keepings Single data entry - enter once and use many times

Decision making

Ease of decision making: identify storage, collectibles, collected

Data driven

Correct data at all times

Safe operations

All employees will be required to follow same best practices Users access only data privileged to their roles Data is stored on our secure server with daily backup

About coefex

coefex is a powerful, user-friendly solution designed to streamline your coffee warehouse and export operations. Developed by betolo, we're dedicated to empowering the global coffee industry through innovative technology.

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Features

Warehouse Management

All above inventory-related features made available for your customers allowing you to track others' coffee and bag stocks within your facility.
Able to charge fees for activities related to storage, processing, and related services where fees are automatically kept track of.
Generate quotations based on various utilizations: storage fees, cleaning fees, loading/unloading services, manual sorting, reject preparations.
Financial engagements: quotations, invoices, payments (partial or whole), fee structure management, agreement rendering.
Reports: unpaid, collectibles, collected, long storages.

Processing Management

Processing management (the transformation of input coffee through a number of steps) with flexible and detailed instructions nailing down each component, mapping your coffee processing, as detailed as needed. Multiple processing methods can be implemented: manual or machine-based. Processing results are categorized and fully accounted for in sufficient detail. Customizing to capture changing result patterns is easy.

Contract Management

Comprehensive export documentation management
- We provide 30+ documents right out of the box to be generated at various stages (contract, preshipment, postshipment).
- Existing documents can be customized.
- New ones can be added.
- Documents are typically generated as PDFs but can also be provided in Microsoft Word™ for further refining as per specific contracts/LCs.

Lab Operation Management

Lab operation management extensive and integrated with purchase and inventory shipped with standard protocols for cupping, that can be completely customized to fit your internal quality regime.

Purchase Management

Generate accurate quotes and invoices
optimize pricing, and control costs.

Inventory Management

Detailed profiling of coffee allowing for its traceability with regards to processing type, origin, production year, grade, screen size, processing state.
Multi-warehouse and multi-location.
Regular warehouse operations of: Receive, Transfer, and Issue.
Flexible set of measurement units: KG, FS, MT, bags of various sizes, bundles of various numbers of bags.
Through automatic assignment of lot numbers have full traceability of arrivals, cleans, and rejects while keeping proper count on losses consisting of weight loss, parchments, foreign materials, and other by-products your cleaning machine produces.
Automated bag tracking allowing you to have exact count of bags from receiving either as bags on their own or as part of coffee delivery and throughout the storage, transfer, and issuing of bags and/or coffee.
Stock replenishment signals can be implemented in order to ensure we maintain a minimum stock level at all times.

General Conditions

Accessed online through our high-performance servers using only your browser on full screen or mobile devices.
Preserved and complete history of all activities, quotations, invoices, payments.
Export data to CSV or spreadsheet.
To each record, attach notes and external documents.
Premium and personalized service allowing you to operate coefex at all times within your subscription period.

Why Choose Us?

By implementing coefex, your company will experience:

Operational Efficiency & Cost Savings - Minimize interruptions, save on costs, and enhance customer satisfaction through optimized processes.
Data Security & Operational Safety - Enjoy peace of mind knowing your documents and data are safeguarded, even in the event of staff changes or system issues.
Quick Staff Training & Onboarding - Get new team members up and running within days, thanks to our user-friendly design and all encompassing solution.

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